minutes: 7 December 2000

	minutes of Executive Committee meeting: 7 December 2000 Auchterderran Centre, Fife
	Present Roderick Mackenzie, Janey Mauchline, George Reid, Tommy Doherty, Nora Conlin, Anne-Marie Stewart Apologies Jan Ward, Hugh Roche Minutes of last meeting Approved by Janey Correspondence Letter from NAEIAC distributed. Any responses should be directed to Roderick. Consultation Documents Education for Citizenship: Roderick and Jan to work together on a response. Comments welcomed to either. Amendments to Constitution There was a discussion on alternatives - authority approached to confirm commitment - commitment established - need to review nomination rules - proposal that Roderick continues in office - Roderick to draw up proposals - Length of service/ co-opting to replace vacancy mid term/ position of Hon.President - Consideration of balance across sectors - Term of office of committee members Conference 2001 -AEAS account - Ł2,740 transferred from main account; Ł3,213 main account -Tommy to contact president of NAIAC Proposal for president to address AGM? -Letters to confirm speakers in programme -AMS -Confirmation required on rise in daily rate from Ł17.50-Ł20.00 -RMCK to confirm this and availability of vegetarian option -Letters to go to directors of education -RMCK -Mastercopies of conference paperwork on disc -Evaluation forms on disc -Assembling conference packs to be arranged by Tommy with Gerry Quinn -gift vouchers to be purchased -publishers' exhibition -Deirdre to contact Janice Stewart (Heinemann] -drinks reception -hotel to invoice publishers -mailing list not on disc. Some changes required. Paper copy provided for Tommy -fees stay the same -Tommy to take conference account and role of organiser. He will liaise with hotel and agree menu. -Nora to purchase thank you gift Date of next Meeting -23 Feb 2001 at Belishill. Tommy to book. AOCB -McCrone Report - no inclusion of advisers until June -AMS and RMCK to meet at Bellshill to discuss changes to constitution [draft] -Copy of NAIAC report to be distributed with minutes

	PROPOSAL re committee structure

AEAS	President	Yearly - vice president year before. Chairs committee meetings and addresses annual conference AGM
	Vice President	Yearly - usually secretary year before or at least has been for the last 3 years Secretary Yearly - has been for the last 3 years
	Treasurer	Ongoing
	Conference Secy	Ongoing
SALT	Honorary President	Chosen yearly and chan-es yearly. Addresses annual conference
	Chair	Voted on yearly but usually ongoing
	Vice chair	Voted on yearly but usually oncoing
	Secretary	Voted on yearly but usually onooing
	Treasurer	Voted on yearly but usually ongoing
	Membership Secy	Voted on yearly but usually oncoing
NALA	Hon President	Chosen by Association and in place for several years - addresses Association's annual conference dinner.
	Chair	Voted on for 3 years
	Secretary	Voted on for 3 years
	Treasurer	Voted on for 3 years (sometimes longer)
	Membership Secy	Voted on and usually ongoing

I suggest that our structure does not allow for continuity. It is not oood that the Committee Chair and the Secretary chance every year. It does not -ive stability and relevant bodies have to be notified every year of the new person they have to -et in touch with. It makes it very difficult for the President (Chair) or Secretary to build meaningful professional relationships with such bodies when time is so limited. Hence, we have not had meetings with ADES for two years now.

Proposed new structure

I propose that we consider the NALA structure which seems to allow for some continuity but also allows for chan-e every 3 years.

AEAS	Honorary President	Chosen yearly from Committee or'someone well known in education world. He/she would address the association's annual conference dinner.
	Chair	Chosen from the committee and serves for minimum of 3 years - presents annual report to AGM
	Vice chair	Chosen from committee and serves on a@early basis Secretary Chosen from the committee and serves for minimum of 3 years
	Treasurer	Chosen from the committee and serves for minimum of 3 years
	Conference Secy	Chosen from the committee and serves for a minimum of 3 years

During the last year of office the successor could "shadow" their predecessor to ensure continuity and understandin- of role.

Roderick MacKenzie
December 2000

this page last updated 05 February 2004